Centura Health Business Support 4/Leadership Assistant- St Anthony Medical Campus in Lakewood, Colorado
St. Anthony Hospital is located in the western Denver suburb of Lakewood and is a Level I Trauma Center with four dedicated trauma rooms including the T-10 room, a dedicated field-to-surgery suite ready 24/7 for trauma surgeons and specially trained teams who provide life-saving care to the most severely ill and injured patients. St. Anthony proudly provides a full range of medical specialties and health care services to Denver and the surrounding region with a state-of-the-art medical campus. If you’re looking to be part of a fast-paced environment where you can practice to the top of your profession in trauma, cardiology, stroke, neurosciences, breast imaging, cancer/oncology care, surgery and more, we encourage you to apply. In addition to a new campus, supportive team and faith-based mission, we’re proud to be the recipient of numerous awards, certifications and accreditations from the American Heart Association; Chest Pain Center (CPC); American College of Cardiology; The Joint Commission’s National Quality Approval; Healthgrades (for Stroke, Critical Care and Prostate Surgery Excellence); the Emergency Nurses Association Lantern Award; NAPBC Accreditation; American College of Radiology and many others. For more information about St. Anthony Hospital, visit http://www.stanthonyhosp.org/.
_PURPOSE: (General purpose of the job; why the job exists. No more than one to three sentences is needed.)_
Under minimum supervision performs advanced secretarial functions required in preparation of correspondence and complex reports, spreadsheets and graphs. Screens, refers and reply’s to telephone inquires, greets and directs visitors. Handles incoming and out going mail, maintains files and record systems(s). Works on assignments that are moderately complex. Incumbent plans, organizes and priorities own tasks and responsibility according to department(s) director. Involves project work assignments.
_MINIMUM EDUCATION/CREDENTIALS/LICENSE/DEGREE REQUIRED:_
High School Diploma or GED;
Two years of business college or other comparable secretarial training
_MINIMUM EXPERIENCE REQUIRED:_
Ability to speak, read and write the English language;
Must have advanced word-processing skills, excel, spreadsheets, graphs; power point or similar software, etc.;
4 years or greater of advanced secretarial experience.
Demonstrates proficiency with standard office equipment.
Ability to prepare presentation reports.
_Essential Job Functions_
- Secretarial Facilitation of Department Operations
o Position consistently uses variety of software, prepares routine and complex reports, graphs, memos, manuals, policies and procedures documents etc. Answering phones distributing all incoming and outgoing mail to meet department expectations.
o Assist in preparation of payroll time sheet.
o Schedules director’s appointments, coordinates meetings, agenda materials, makes appropriate room and AV arrangements, takes minutes as requested.
o Responsible for ordering departmental supplies, processing requisitions and purchase orders to maintain an adequate level to allow for normal departmental functioning.
o Sufficient knowledge of graphics presentations skills and able to provide simple database development.
o Performs other business support duties as assigned.
- Effective Communication/Thinking Skills
o Works with staff and other departments in coordinating effective communication activities.
o Must have effective interpersonal skills including ability to maintain confidentiality.
o Prioritizes multiple department tasks and projects to ensure they are completed in the required time frame.
- Organizational Skills
o Ability to organize work in order to complete required duties.
o Able to deal with multiple tasks and interruptions with minimal supervision.
o Senses people’s needs and takes initiative to act
o Helps other out, supports team, solves problems
o Acknowledges peoples feelings, shows empathy
o Respects the dignity and privacy of others
o Explains to foster understanding and open communication
o Takes the initiative for personal growth and development
o Seeks involvement in quality and/or other initiatives within my department
o Personally contributes to overall patient satisfaction
o Models Core Values including Integrity, Spirituality, Respect, Excellence, Stewardship, Compassion and Imagination
• Sedentary work -(prolonged periods of sitting and exert up to 10lbs force occasionally)
Important notification to applicants as of Nov. 20, 2014: Effective Jan. 1, 2015, Centura Health will no longer hire tobacco users in Colorado and Kansas. The change to our policy does not apply to associates hired on or before Dec. 31, 2014. Centura Health is an Equal Opportunity Employer, M/F/D/V.